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Administration Manager, Malta



Malta, Malta 

Job Category:

Accountancy, Finance, Legal Services

EU work permit required:


Job Views:




Job Description:

  • Update the annual returns of companies;
  • Opening of bank accounts forms and to do online registration with online banks;
  • Register share transfer forms with Inland Revenue and
  • Upload online submissions of Company formations, Liquidation forms; change of Auditors and Form Ts for share transfer;
  • Will assist with the application of Taxation Refunds with the International Tax Unit. (This will be carried out by the Tax Partner but he/she will assist with the submission and follow up)
  • Compile the necessary KYC documentation of clients when onboarded
  • Prepare profile on customers;
  • Carry out a source of wealth exercise and source of funds.
  • Establish connected undertakings and an organigram;
  • Assisting with submitting the necessary questionnaires to FIAU and MFSA;
  • Research and summarize articles as requested and circulate newsletters internally.
  • Updating the company website with any new content given by the managers;
  • Assisting the managers with the administration and follow up for tax payments and VAT payments when due;
  • To assist in the administration of the office co-ordination particularly in the handling of files.
  • To update the Drives and organize the folders in the system;
  • To attend to MBR to register documents;
  • To assist in giving quotes to clients in Italian and English with the assistance of the Managing Partner;
  • To assist in debtor chasing with the assistance of three other managers;
  • Looking for Tenders on the site and forward to Managers for evaluation.

Job Requirements:

  • The candidate shall be an-all rounder and  have some experience in a similar environment
  • Be able to write and speak Maltese & English fluently (Fluent Italian would be considered an asset);
  • Have knowledge of basic accounting;
  • Have knowledge of  basic Marketing;
  • Knowledge of compliance software by LEXO would be considered a plus;
  • Be a diligent and organized person and have experience filing documentation in a timely planned manner;
  • Be flexible and have the motivation to learn.
  • Have skills in PowerPoint presentations.
  • Have a clean driving license
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