We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to support our clients Sales Director while overseeing the daily operations of the group’s real estate branches. This role combines executive support, team leadership, and operational management, acting as the Sales Director's right hand and ensuring efficiency, consistency, and performance across the group locations.
Key Responsibilities Executive & Personal Support- Act as the primary point of contact for the Sales Director
- Manage calendar, appointments, travel arrangements, and communications
- Prepare reports, presentations, and briefing documents
- Handle confidential information with discretion
- Lead and manage the team of branch assistants across 7 locations
- Recruit, onboard, and train new assistants
- Set performance standards and monitor team productivity
- Provide ongoing coaching, support, and performance evaluations
- Monitor daily operations of the group’s real estate branches
- Ensure consistent processes, branding, and service standards
- Identify inefficiencies and implement improvements
- Coordinate between branches to ensure alignment and collaboration
- Monitor and maintain accurate data across CRM systems and internal tools
- Track sales performance, leads, and conversion metrics
- Prepare regular performance reports for the Sales Director
- Ensure data integrity and compliance with company standards
- Analyse the operational and sales performance of each branch
- Implement strategies to improve efficiency and profitability
- Monitor KPIs and ensure targets are met
- Troubleshoot operational issues quickly and effectively
- Oversee budgets for the group branches together with the Sales Director
- Monitor expenses and optimize cost efficiency
- Assist in financial planning and forecasting
- Ensure adherence to budget guidelines
- Act as liaison between Sales Director, agents, team assistants, and other departments
- Ensure clear and consistent internal communication
- Support company-wide initiatives and projects
- Fluent in English and Spanish; additional languages are a plus
Contracted – €2,600 net
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