Executive Assistant

Emerging Travel Group is a global travel-tech company whose brands have been operating in over 220 source markets since 2010. We specialize in developing advanced online booking platforms for all types of clients — from individual tourists to travel agents and companies organizing business trips. Our solutions empower hoteliers to effortlessly showcase their accommodations, boosting visibility and attracting a broader audience.Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone.As an Executive Assistant, you will play a pivotal role in coordinating schedules, organising meetings, and supporting the executive manager with essential administrative tasks.This is a full-time, remote position open to candidates residing in Europe and CIS.Job Responsibilities: Executive Time & PrioritiesManage the executive manager's calendar, ensuring focus on high-priority strategic topicsScreen requests, coordinate communications, and structure meeting agendasPrepare briefs, materials, and presentations for meetings and leadership discussionsManage travel arrangements and logisticsMeeting & Communication ManagementTake meeting notes, document decisions, and track follow-up actionsEnsure action items from leadership meetings are clearly assigned and completedSupport preparation and organization of leadership meetings, workshops, and eventsExecution & CoordinationTrack key initiatives and action items across the Commercial organizationFollow up with teams to ensure deadlines and commitments are metHighlight risks, delays, and blockers proactivelyProcess & VisibilityMaintain dashboards, task trackers, and status reports for leadership visibilityStructure and improve internal workflows and planning processesSupport cross-team coordination and information flowDecision SupportPrepare brief summaries, reports, and presentation materialsSupport data analysis and information gathering for leadership discussionsMaintain high standards of data organization and documentation within the teamEnsure the executive manager is fully prepared for key meetings and decisions 3+ years of experience in executive support, operations coordination, or similar roles;Strong organizational and analytical skillsExperience working with senior stakeholders and cross-functional teams;Excellent Microsoft Office skills, particularly:Excel (data organization, trackers, dashboards)PowerPoint (executive presentations);Experience with task management tools (Asana, Notion, Monday, etc.);Comfortable working with data, dashboards, and reporting;Languages. Fluent in Russian and Advanced English Flexible schedules and opportunity to work remotely. Ambitious and supportive team who love what they do, appreciate each other, and grow together. Internal programs for adaptation and training, development of soft skills, and leadership abilities. Partial compensation for participating in external training and conferences. Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world. Corporate prices on hotels and travel services. MyTime Day Off - an extra non-working day without loss of compensation. Learn more about our data protection practices in our Privacy Policy: https://emergingtravel.notion.site/recruitment-privacy-notice.